Office Administrator in Bordon, Hampshire

Daily duties include:

General Office Administration:
* Reception duties
* Liaise with customers and suppliers as necessary
* Answer telephone, pre-vet calls, take messages, pass to appropriate person

Documents
* General Administration and maintenance of paper trail ensuring all paperwork complies with the Quality Management Systems
* Maintenance of Registers: (Document Control, Purchase Orders, Goods Received, Deliveries, Invoices, Approved Suppliers, Agreements and Agents)
* Administer the Document Control procedure and register for all company documents sent to Customers ensuring all paperwork complies with the Quality Management system.
* Up-date of the Company Contacts, Company Calendar

Communications
* Liaise with and assist the Technical Director with requirements for Telephone, Fax and Computer system
* Liaise with and assist the Operations Director with requirements for mobile phone contracts.
* Liaise with and assist the Operations Director regarding the Premises, Facilities and Lease.

General
* Ordering and maintenance of printer/scanner/fax machine, stationery, Post Office supplies, office materials, first aid supplies, kitchen and cleaning supplies and catering.
* Administration of office waste and recycling
* Office to be kept tidy and crockery cleaned and put away

Accounts
* Credit card and cash expenses reconciliation
* Data entry on Kashflow
* Banking of incoming payments as necessary

Office Administrator
* Assist with implementation of Health & Safety requirements for the office as necessary
* Undertake Fire Marshall training
* Liaise with other Fire Marshalls for overview of signage, Fire Risk Assessment, evacuation procedures, fire alarm & extinguishers.

PERSON SPECIFICATION
Knowledge/Skills
* Good telephone manner
* Good communication skills with staff and customers at all levels
* Good IT skills - MS Office 365. Kashflow desirable but training will be given.
* Calm, methodical and organised
* Willingness and ability to learn new ideas and skills
* Ability to plan, prioritise and deliver to plan
* Ability to troubleshoot and problem solve
* Excellent IT and spreadsheet skills

Disclaimer:

This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited (ARM). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission.