Office Administrator in Fareham, Hampshire

Daily duties include:

General Office Administration:
* Reception duties
* Liaise with customers and suppliers as necessary
* Answer telephone, pre-vet calls, take messages, pass to the appropriate person

Documents
* General Administration and maintenance of paper trail ensuring all paperwork complies with the Quality Management Systems
* Maintenance of Registers: (Document Control, Purchase Orders, Goods Received, Deliveries, Invoices, Approved Suppliers, Agreements and Agents)
* Administer the Document Control procedure and register for all company documents sent to Customers ensuring all paperwork complies with the Quality Management system.
* Up-date of the Company Contacts, Company Calendar

General
* Ordering and maintenance of printer/scanner/fax machine, stationery, Post Office supplies, office materials, first aid supplies, kitchen and cleaning supplies and catering.
* Administration of office waste and recycling
* Office to be kept tidy and crockery cleaned and put away

PERSON SPECIFICATION
Knowledge/Skills
* Good telephone manner
* Good communication skills with staff and customers at all levels
* Good IT skills - MS Office 365. Kashflow desirable but training will be given.
* Willingness and ability to learn new ideas and skills
* Ability to plan, prioritise and deliver to plan
* Ability to troubleshoot and problem solve
* Excellent IT and spreadsheet skills

Please note, this role is on a part-time basis offering hours of 09:00 till 15:00, 3 days per week.

Disclaimer:

This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited ("ARM"). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission. Where the role is marked as Outside IR35 in the advertisement this is subject to receipt of a final Status Determination Statement from the end Client and may be subject to change.