Job Description

Bid Coordinator in Newport





Up to £33 per hour



Bid Co-Ordinator
12 Months Contract
Newport - Hybrid but may need to be onsite full-time
£33ph Inside IR35

*** Due to the nature of the role, you will be required to achieve, or hold UK SC Clearance ***

We are looking for a Bid's Coordinator with ideally 3-5 years experience, to carry out administrative activities in support of Bid activities, including colour reviews and any other bid meetings, produce and manage resulting artefacts including certs, new project requests and SAP bid codes.

Day to Day you will be responsible for -
*Monitor, review and report on bid budget and actual spend.
*Update and report on statistics.
*Control and manage the bid library, including best practices and example documents
*Assist Bid Manager and sales team in early-stage bid work including PQQ responses.
*Assist with the management of bid response schedules and bid management documentation.
*Assist the Bid Manager in managing and coordinating the internal stakeholders/customers/suppliers to obtain the information required to allow submission of a tender.
*Contribute to Bids improvement activities.
*Support the Bid Manager to produce and deliver compliant, professionally produced proposals within customer-defined timeframes.
*Coordinate proposal input from a variety of stakeholders, typically involving contributions from sales, product teams, finance, commercial and project delivery.
*Champion collaboration tools, document management, and version control best practices.
*Ensure proposal documents follow corporate branding guidelines, standard formatting, and quality standards.
*Consolidate sections and/or documents developed by other team members into the required tender format.
*Maintain, make available, and backup master document sets.
*Establish bidding environments, including StarTeam and bid SharePoint sites.
*Track and report on bid budget approval, assignment, and spending.
*Schedule and participate in bid review meetings, including formal Governance Reviews and Approvals, including taking minutes, actions and notes.
*Play an active role in managing our knowledge depository.
*Ensure that the bid team works closely and continuously with sales, delivery, and bid managers to identify ways to improve the bid process.
*Assist in the production and graphic design of bids and presentations.
*Organise and run the weekly gate review.
*Capture the notes from the gate review and publish.
*Record the actions and updating/chasing actions down.
*Produce gate certificates and arrange for signatures
*Ensure that the relevant MG checklists have been completed and independently reviewed.
*Report on agreed sales bid budgets for the whole of Cyber activity.
*Review bid budget v actuals for feedback into sales.

Key Skills and experience we are looking for -
MS Project
Power Point
Communication skills - good/effective communicator
Verbal & written skills
PeopAction tracking
Budget monitoring and control
Time management against plans


This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited ("ARM"). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission. Where the role is marked as Outside IR35 in the advertisement this is subject to receipt of a final Status Determination Statement from the end Client and may be subject to change.

Job reference 122644_1707406418
Date posted 08 February 2024

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Charlotte Mitchell

Charlotte Mitchell

Account Consultant

+44(0) 2392 228 210

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