Project Secretary in Kingston upon Thames, London

The Energy Division at ARM are currently recruiting an experienced Project Secretary to join a leading Oil and Gas organisation to be based out of South West London.

Job Overview:

Our client is looking for an experienced Project Secretary to join a new onshore project.

Provide secretarial and organizational activities to the Project Manager. Guarantee general secretarial duties and an efficient service to the Project Team

Some of your duties will include:

• Receive and screen telephone calls, emails and/or visitors
• Update appointments calendar, telephone and address references
• Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
• Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required
• Support the preparation of reports and presentations using appropriate software
• Occasionally attend to meetings, taking notes and write reports
• Arrange attendance to conferences, exhibitions and meetings, including venues and catering requirement
• Arrange international travel, handling also complex itineraries
• Check Passport, Visa requirements, and arrange necessary paperwork
• Prepare the order for all the materials necessary to office activities (stationery, etc.)
• Process project, travel, business expenses, if required

What do you need to succeed?

• Previous experience working in a similar role ideally within an engineering/construction background.
• Strong understanding of Microsoft packages.

How to apply:
If you are interested to find out more about this opportunity, please apply via the link or contact me on 023 9222 8222 and we will let you know if you have been shortlisted.

Disclaimer

This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited ("ARM"). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission. Where the role is marked as Outside IR35 in the advertisement this is subject to receipt of a final Status Determination Statement from the end Client and may be subject to change.