Administration Manager in Newcastle upon Tyne, Tyne and Wear

Administration Manager

Newcastle Upon Tyne

Permanent

£32,000 - £35,000

ARM are delighted to be supporting one of our clients with the recruitment of an Administration Manager on a permanent basis.

The Admin Manager will organise all administrative activities across all departments, oversee a team of administrators, and carry out key account administration for the business.

What you'll be doing:

• Schedule routine maintenance and emergency breakdown/remedial visits.
• Update engineers' movement sheet as applicable.
• Ensure service reports, quotations and invoices for all departments are issued within key timescales.
• Create sales orders, purchase orders and invoices in ERP system.
• Manage customs clearance and Argos cases, maintaining required records and communications.
• Review tender opportunities daily.
• Produce and submit tender responses.
• Ensure engineers have required certification to access customer site, regularly reviewing and updating training matrix as required.
• Produce service reports and send to customers with sales invoice
• Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job
• Check engineer timesheets are entered correctly, and allowances and holidays reconcile.

About you:

• Previous experience as an Administrator is essential.
• Computer skills (Microsoft package as a minimum)
• Excellent communication skills.
• Excellent organisational skills.
• Key customer account experience.
• Confident in dealing with Engineers and stakeholders at all levels.