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An exciting permanent opportunity has arisen for an Administrator to join an international Defence company in Luton. The role offers a competitive basic salary plus company benefits.

Job Description

Key Responsibility Areas

* Organisation of travel and accommodation arrangements for all on the floor
* Assisting external workshare partners/customers with local travel arrangements where necessary and completing security forms for visitors to the Luton site
* Managing diaries of senior personnel on the floor
* Completing expense claims for senior personnel
* Booking Meeting Rooms & Catering
* Act as SAP My Time Administrator for group/floor
* Chase up any outstanding SAP queries on timesheets
* Organisation of Travel Visas
* Organisation of internal and external meetings including Away Days
* Move coordinator for the floor
* Ordering Stationery & Office Supplies
* Answering telephones
* Preparation of travel itineraries
* Preparation of agendas and other meeting documentation as required including typing up actions/minutes/notes from various meeting
* 5S Champion for floor - ensuring that wing is kept uncluttered and tidy
* Keep a central file for renewal of Driver Authorisation forms for all staff on the wing as appropriate
* Act as a central point of communication for your wing, distributing notices, arranging Team Briefs etc.

Skills, Qualifications & Knowledge Required

* The successful candidate will be highly motivated and proactive with the ability to build relationships with the team.
* Able to demonstrate experience of managing own time and meeting deadlines
* IT Literate to include Outlook, PowerPoint, Word skills and SAP
* Good communication skills both verbal and written
* English is the predominate language spoken in the workplace, however is it imperative that the individual can effectively communicate with those from other European countries

Intrinsic Factors

* 37 hours per week (Monday to Friday) with occasionally some flexibility of hours to meet specific work demands
* DSE Use
* Office Based

Advanced Resource Managers Engineering Limited operates & advertises as an Employment Agency for permanent positions and as an Employment Business for contract/temporary positions.

Key Consultant

Rosy Hill


The range of roles I help recruit for is as wide as it is varied. In the (ARM Corporate Services) Engineering Division, I support a range of high profile global companies within the defence, satellite and telecommunications industries, which means an ongoing, steep, learning curve.